Project Administrator

Zenith is hiring a Project Administrator located at ExxonMobil, Fawley. The ideal candidate will be responsible for administrative tasks and supporting our project team. Please note – own transport is required.

Role

Duties include but are not restricted to the following activities:

• Provide administrative support to the Zenith project team in particular, the Contracts Manager, Site Manager, Welding Inspector and Compliance Manager.
• Purchasing Order Management (quotations, purchase orders, maintenance of purchase order register, receipt of material certifications and filing of all documentation)
• Liaising with suppliers
• Maintain high level of attention to detail.
• Maintenance of Site Training Matrix and ensuring all training and induction records are received, entered and copied to Admin Head Office
• Perform data entry and maintain accurate records.
• Checking and collation of timesheets
• Escorting personnel for drug/alcohol testing
• Escorting visitors to site
• Photocopying and filing
• Ensuring stocks of PPE are maintained
• Deliver excellent written and verbal communication with clients, contractors, and team members.
• Collaborate closely with team members.
• Undertake ad hoc tasks as required.

Skills and experience

• Previous administrative experience
• Construction sector working experience preferred but not essential.
• Proficient user of Microsoft Office including Excel
• Excellent organisational and communication skills.
• Strong data entry skills with attention to detail and accuracy.
• Ability to work independently, take initiative, and manage tasks with minimal supervision.
• Capable of managing multiple tasks and deadlines effectively to deliver high-quality results.